67% of enterprises in a survey saw automation as one of the top qualities that come with no-code and low-code platforms.
Showcasing a wider panorama of the business process automation sphere, 66% of businesses globally had assimilated the automation of at least one of their business functions during the year 2020, according to McKinsey.
The need for operating at higher efficiencies and throughputs is fuelling the modern endeavors to automate as many and as many of the existing business processes as possible.
Needless to say, the advantages of business process automation have tangible results in the form of cost and time savings. Perhaps this is the reason that drives the adoption of business process automation software like no other – according to Gartner, the year 2022 will value the market at nearly $600 billion.
Things being so, it makes sense to understand what business process automation is and why your business should consider it for driving growth and expanding opportunities. Let’s dive in.
Business process automation is the activity of deploying software to automate the tasks of your business that are repeatable, mundane, and require little to no critical thinking.
In short, business process automation helps your business redirect your human resources away from the day-to-day routine tasks and has software programmed to execute these tasks instead.
A good example of business process automation is sending routine emails to clients and customers (like newsletters, marketing pamphlets, etc.).
Here are some business processes that can be automated by using dedicated or comprehensive software:
Many other arms of your business can be automated, depending on the industry you belong to and the workflows you desire to establish.
Business process automation software helps your organization become more efficient by optimizing human resource use through automating repeatable tasks.
Automation may seem like a complicated and expensive goal to achieve. However, the need to make business processes efficient justifies the means.
With that said, the list of compelling reasons summarized below outlines just how necessary it is for businesses to scrape out every last percentage of efficiency they can to stay ahead of the competition.
In addition to making everyday tasks simpler, a few other reasons orchestrate the importance of business process automation in the repeatable tasks of an organization:
97% of organizations believe that BPA is necessary for digital transformation.
The digital revolution has been big and impactful in transforming the way businesses work today. It can be overwhelming to imagine your organization operating at that level from the get-go.
In such situations, business process automation can help your company ease into the culture by taking it one step at a time.
By automating one task after another, you can gradually elevate your organization to the digital natives of the industry and compete at the same level. By selecting software that is scalable on a needs-basis, this stepwise automation can be seamlessly achieved without much hassle.
Standard Operating Procedures are a necessity for an organization to run properly. They help in preventing unauthorized tasking and decision-making that could impact the bottom line.
Automation can actually help your organization establish crystal-clear protocols about every single process deployed for every operation.
Automation requires objective-based, instructional direction that can guide the algorithm to perform tasks and yield desired results. Unless there is clarity in the process, automation can’t work the way it should.
With that said, the necessity to automate also brings about clarity in defining a process and the corresponding workflows that emerge from it.
The biggest reason for automating your business processes is to streamline them. Better clarity in the process flows ultimately generates better visibility into the results it generates.
Several other aspects of process streamlining include better accountability, reduction in the turnaround times, generation of valuable insights, and eliminating wasteful practices that consume more resources than they produce output.
Indirectly, all the cascading operational improvements that result from automating even a single business process contribute to a well-oiled functioning of your organization. The best part is that at each stage, you get access to insights to improve that process further.
Automation is, in the end, a computerized algorithm that runs a task in place of a human. It needs to be fed a consistent input to generate outputs in the desired likeness.
At the end of the line, automating a business process generates a standardized set of protocols and workflows that induce predictability into the system.
Predictability, in turn, fosters familiarity with how things run and helps reduce the time that the process needs to run.
Business process automation makes compliance simpler by automating digital recordkeeping of each process along with all of its execution attributes.
In case your organization encounters an audit, it would be easier to recall the records of any isolated process from the centralized repositories to display compliance with regulations.
Speedy audits garner favor and transparency with the auditing agency when the records from automation are easily accessible.
Here are a few other major benefits that come with business process automation:
Automation runs on mathematical algorithms; it cannot conceal anything from the viewer.
What is in the logs is an official record of the activity that happened while performing a task. This transparency is the biggest benefit of automation. It makes it easier to identify the fault line and work on improving the process and troubleshooting the errors that have occurred.
Pro Tip: You can design your own BPA software using no-code solutions (like Hubler) that have special features for reporting deviations from standards.
Business process automation helps your workforce get access to the same source of truth, no matter where they are operating from.
Collaboration with the same set of data becomes simpler. It helps the entire workforce stay on the same page, helping them quickly complete the tasks at hand with minimal loss of time/focus in fumbling and confusion.
Automation isn’t purely automation – it encompasses report generation and deriving insights from the tasks and the way they are happening.
The access to performance KPIs and other valuable insights empowers you to take action and preventive measures to steer your processes away from inefficient practices.
Pro Tip: No-code platforms like Hubler allow you the flexibility of building your own automation software and incorporating the KPI reporting that is relevant for your business specifically.
Time, effort, and money are the most important resources of an organization. Process automation optimizes the allocation of these resources in the best way possible by eliminating wasteful use.
All the repeatable tasks are executed on a timely basis, not taking away from the reservations of the human resources or their time.
Listed below are a few great business process automation examples that you can glean from.
Your organization needs certain materials on a periodic basis to run smoothly. This could be stationery, raw material, or supplies for the cafeteria.
If there's a repeatable process, there's automation to smoothen it down and make it run efficiently. Automation can automate purchase orders to:
Much like purchase orders, certain invoices are recurring – for all the items that your organization purchases repeatedly. Automation of invoicing removes human resources from executing the repeatable processes such as:
Business process automation is the first step your business can take towards becoming a digitally aware and prepared organization.
While off-the-shelf BPA software does provide a good avenue to begin automating, it is also a great idea to build your automation solution using no-code platforms like Hubler. You can ingrain scalability into your custom solution to help you grow into digitally at your own pace.